UK Fleet & Transport Compliance Software
The operating system for outstanding fleet operations — vehicles, drivers, schedules and compliance, all in one platform.
Dashboard
Overview across all depots · Saturday 8 August 2026
Overdue Checks
2
MOT Due Soon
3
Open Incidents
1
Drivers on Shift
12
In for Service
4
Quick actions
Today's schedule
View calendarCollection run — North route — Marcus Reid
North Depot · Bay 3
Scheduled service — BX21 KLM — Workshop team
North Depot · Workshop
By depot
| Depot | Overdue | Incidents | On Shift | MOT Due |
|---|---|---|---|---|
| North Depot | 1 | 1 | 5 | 2 |
| South Depot | 0 | 0 | 4 | 1 |
| East Depot | 1 | 0 | 3 | 0 |
Built so a Transport Manager can see what needs attention today. Not dig through five different systems to find it.
The FleetOptix team
Why switch
The gaps that cause missed renewals, duplicate records and last-minute schedule chaos — closed.
Today, without a system
With FleetOptix
MOT and licence renewals tracked in spreadsheets — until one gets missed
Renewal dates tracked automatically, with alerts before they lapse
Defect and incident reports scattered across paper forms and email threads
Digital defect and incident forms, submitted and searchable in seconds
No live view across depots — problems surface days later
One dashboard shows every depot's open issues, right now
Schedules rebuilt from scratch in a different spreadsheet every week
Schedules built once, with bulk patterns and role-based editing
Driver files, vehicle logs and maintenance records living in different systems
Every record — drivers, vehicles, maintenance — in one shared platform
Included with every plan
Eight modules, one set of records. What drivers log in a form shows up on the dashboard, the schedule and the report — automatically.
Operations
A live register of every vehicle in your fleet.
Operations
Build driver and vehicle schedules without a spreadsheet.
Operations
MOTs, services and licence renewals, together.
Fleet records
A single record for every driver on the road.
Fleet records
Digital forms built for daily compliance.
Workforce
Keep every vehicle compliant without the paper log book.
Compliance & reporting
Accidents and incidents, handled properly.
Compliance & reporting
Everything a DVSA auditor or traffic commissioner asks for, ready to export.
How it works
We handle the rollout so your team can focus on the fleet, not the setup.
We walk through the rollout plan together, so your team knows exactly what to expect and when.
We look at your fleet, your current records and your processes, so the platform is set up to match how you actually work.
We set up your vehicles, drivers, roles and permissions, so the platform is ready to use from day one.
We train your team, run final readiness checks, and support you through your first weeks live.
Built the right way
Pricing
One license per company, billed annually — everything included. No per-vehicle fees and no per-seat maths — add vehicles and drivers as your fleet grows.
FleetOptix License
£2,499
/ license / year
Everything included, one license per company
Everything included
Enterprise
Custom, for larger groups
For larger fleets and multi-depot operators
Questions
Pricing, data retention and what happens if you leave — the questions people actually ask before signing up.
For as long as your organisation needs — FleetOptix never automatically deletes records, and retention isn't tied to whether your subscription is active. As the data controller, your organisation is responsible for setting retention periods in line with current statutory guidance. Drivers' hours and tachograph records must be kept for at least 12 months, and Working Time Directive records for at least 2 years, under DVSA requirements. Always check the latest DVSA and Traffic Commissioner guidance for your specific obligations.
You do, outright — driver records, vehicle checks, tachograph data, everything. We process it strictly on your instructions to run the platform, never use it for our own purposes, and never sell it. Full detail is in our Privacy Policy.
FleetOptix is built around UK GDPR principles — encryption in transit, role-based access control, and appropriate safeguards for where data is hosted. Your organisation is the data controller and remains responsible for its own compliance; we act as processor under a data processing agreement. See our Privacy Policy for the full picture.
You can export your records at any time while your account is active — driver files, vehicle checks, compliance records, all in a standard format. We'd encourage doing that before your subscription ends. See our Terms of Service and Privacy Policy for the detail.
Yes — there's no auto-renewal to cancel. We'll contact you before your Subscription Term ends to arrange renewal, and if you'd rather not continue, just decline the order — you won't be charged again. Because a Subscription Term gives full access from day one, fees already paid aren't refunded for cancelling partway through — see our Refund Policy for the full terms.
Yes, with an active license. Email support is included at no extra cost for as long as your subscription is active.
Resources
A well-built spreadsheet can genuinely work for a small fleet — the honest question isn't whether spreadsheets are inherently wrong, it's at what point the manual effort of keeping one accurate stops being worth it.
25 August 2026
Most platforms in this space look broadly similar in a sales demo — the differences that actually matter tend to show up only once real records, real drivers and a busy week are involved.
28 July 2026
Pricing in this market is rarely published upfront, and most quotes vary by fleet size, module count and contract length — here's what actually drives the number, and what to ask before a sales call.
2 July 2026
A live demo on your data, not a slide deck — most teams are live within a week.
Access demo