Templates
The paperwork, free to take away.
Check sheets, defect forms, inspection records and licensing checklists — the documents a UK fleet is expected to be able to produce. Free to print and use in your business.
16 templates, grouped by the job they belong to. Each one explains what the record is for and what it has to survive when somebody asks to see it.
Vehicle checks & defects
- HGV walkaround check sheetA printable daily walkaround check sheet for HGVs, covering the items a driver is expected to inspect before the vehicle is used and the record that proves they did.
- Van daily check sheetA daily check sheet for vans and light commercial vehicles, for fleets that want the same evidence trail below the operator licensing threshold as above it.
- Trailer walkaround checklistA walkaround checklist for trailers, covering coupling, braking and load-security items that a tractor-unit check does not reach.
- Vehicle defect report formA defect report form that records what was found, who was told, what was done about it and when the vehicle was fit to use again.
Maintenance & inspection
- PMI safety inspection sheetA preventative maintenance inspection sheet recording the safety-critical items checked, the measurements taken and the declaration that the vehicle is roadworthy.
- Inspection schedule plannerA spreadsheet for planning preventative maintenance inspections across a fleet for the year, so intervals are set deliberately and gaps are visible before they open.
- Tail lift LOLER checklistA checklist for operators running tail lifts, covering the thorough examination regime that applies to lifting equipment separately from vehicle maintenance.
- Roadworthiness guide summary checklistA summary checklist drawn from the Guide to Maintaining Roadworthiness, for operators auditing their own maintenance arrangements against it.
Drivers & records
- Driver licence check formA form for recording driver licence checks — what was checked, what it showed, who checked it and when the next check falls due.
- Driver CPC expiry trackerA spreadsheet for tracking Driver CPC hours and expiry dates across a fleet, so qualifications are renewed before they lapse rather than after.
- New driver induction checklistAn induction checklist for new drivers, covering the documents to see, the briefings to give and the records that prove both happened.
- Tachograph infringement reportA form for recording a drivers' hours infringement, the conversation held with the driver about it and what was agreed — the follow-up rather than the detection.
- Drivers' hours cheat sheetA one-page summary of the drivers' hours limits for a cab door or an office wall, written as a reminder for people who already work to them.
Licensing & enforcement
- O-licence undertakings checklistA checklist of the undertakings given on an operator licence, with the evidence that demonstrates each one is being kept.
- DVSA maintenance investigation prepA preparation checklist for a DVSA maintenance investigation, covering the records to assemble, the period they should span and the gaps worth finding first.
- Public inquiry prep checklistA preparation checklist for an operator called to a public inquiry, covering the evidence to assemble and the questions to be ready to answer.