Fleet compliance software for construction fleets.

The problem

What makes construction compliance hard

• 01

  Client standards layered on top of the licence

  Accreditation and site-access schemes commonly require vehicle specifications, driver training and reporting that go beyond what the licence asks for, and the audit comes from the contractor rather than DVSA. An operator can be fully compliant with its undertakings and still be turned away at a gate.

• 02

  A fleet with three different rulebooks in it

  Tippers and mixers under the O-licence, vans outside it, and plant that is maintained and inspected but never licensed as a goods vehicle. Each has a different inspection basis and a different record, and the one most often lost is the plant, because it has no annual test to force the issue.

• 03

  Checks on sites, not in a yard

  Vehicles start from a compound, a depot or whatever site they finished on, and drivers rarely pass an office. A paper system assumes a filing point that this operation does not have, which is why check sheets arrive in batches or not at all.

• 04

  Damage that happens off the public road

  Site work puts loads on a vehicle that road mileage does not — kerb strikes, tyre damage from spoil, body and tipping gear wear, hydraulics. It shows up between inspections, and it is the kind of defect that gets mentioned in the cab rather than written down.

• 05

  Lifting equipment that runs on its own clock

  Cranes, hiabs and tail lifts carry a thorough examination regime under separate legislation from vehicle roadworthiness. A vehicle can be clean on its maintenance file and still have lifting equipment outside its examination date, which is a different failure with a different record behind it.

The answer

How FleetOptix helps

• A fleet with three different rulebooks in it

  Every vehicle and asset sits on one register with its own inspection dates and history, so plant that has no annual test forcing the issue is on the same screen as the tippers that do.

  Maintenance and roadworthiness

• Checks on sites, not in a yard

  The check is completed and submitted from wherever the vehicle starts, on a phone, so the record does not depend on a driver passing a filing point. A nil return is a record in its own right.

  Walkaround checks and defects

• Damage that happens off the public road

  A defect raised on a check reaches the workshop with the vehicle, the driver and the date already attached, which turns a conversation in the cab into something with a rectification and a completion date against it.

  Incidents and reporting

• Client standards layered on top of the licence

  Driver licence, CPC and training records sit on one driver record, so the evidence a main contractor asks for comes out of the same place as the evidence an examiner would.

  Drivers and licensing

• Lifting equipment that runs on its own clock

  Examination and service dates are held against the asset they belong to, and the plan and the compliance diary sit on one calendar, so equipment due for examination is visible before it is committed to a job.

  Scheduling and planning

Who it is for

The people doing this job

• Transport managers

  Named on the licence for the vehicles that need one, usually while also answering for the vehicles and plant that do not.

  What is transport manager?

• Plant and fleet managers

  Responsible for assets that move between sites, change hands and get damaged, and whose maintenance history is the first thing asked for after an incident.

• SHEQ and compliance managers

  Answering accreditation audits and client pre-qualification questionnaires, usually from records held by somebody else.

• Site and yard supervisors

  Signing vehicles out, picking up the defects drivers mention in passing, and needing somewhere for those to go.

  What is driver defect report?

• Drivers and operators

  Starting from a compound or a site rather than a depot, with no office to hand a sheet to.

  What is walkaround check?

Questions

What construction operators ask

Can it hold plant as well as road vehicles?

Yes. The register is built around assets with inspection dates, defect history and a maintenance record, which applies as readily to plant as to a tipper. What differs is the inspection basis, which you set per asset rather than inheriting from a road vehicle regime.

Does it cover FORS or CLOCS requirements?

Not as a scheme module. What it holds is the underlying evidence those schemes ask you to produce — checks, defects, inspection history, driver records — so an audit is answered from one place. The scheme's own requirements and submissions stay yours to manage.

Our vans are under the licensing threshold. Is it worth recording them?

The licence obligation may not apply, but the duty to keep a vehicle in a roadworthy condition does, and after a collision an insurer or an investigator will ask the same questions about a van as about a tipper. Most operators record them for that reason rather than a licensing one.

Does it track lifting equipment examinations?

Examination dates are recorded against the asset, so equipment on its own clock appears alongside the vehicle's inspections. FleetOptix records that a thorough examination happened and when the next is due; it does not carry it out or certify the equipment, which is a competent person's job.

Can each site or depot see only its own fleet?

Yes. Access is role-based, with a cross-depot view for the people who need the whole operation rather than one compound.

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